Job Title: Office Manager & Financial Administrator
Location: Tampa, FL
Employment Type: Full-Time, On-Site.
Reports To: COO
 

Position Summary

We are seeking a highly organized and detail-oriented Office Manager & Financial Administrator to oversee daily office operations, manage financial processes, and handle insurance policy administration. This role is ideal for a proactive professional who thrives in a dynamic environment and is skilled in both administrative management and financial reporting.
 

Key Responsibilities:

Office Management
 

• Oversee day-to-day office operations to ensure a productive and efficient work environment.

• Manage office supplies, equipment, vendor relationships, and facility needs.

• Coordinate meetings, calendars, travel arrangements, and internal communications.

• Maintain office policies, procedures, and documentation.

• Support HR-related administrative tasks, including onboarding and employee records.
   

Financial Administration
 

• Prepare and distribute accurate monthly financial statements and reports.

• Monitor and reconcile accounts payable and receivable.

• Assist with budgeting, forecasting, and financial analysis.

• Maintain financial records and ensure compliance with internal controls and accounting standards.

• Collaborate with external accountants or finance teams for audits and tax filings.
   

Insurance Policy Management
 

• Maintain records of all company insurance policies (e.g., general liability, property, workers’ compensation, health).

• Coordinate insurance renewals, ensuring timely submission of required documentation.

• Liaise with insurance providers to manage claims, coverage updates, and policy changes.

• Ensure compliance with insurance requirements and maintain up-to-date certificates.
   

Qualifications:
 

• Associate or bachelor’s degree in business administration, accounting, finance, or a related field.

• 5+ years of experience in office management and financial administration.

• Working knowledge of accounting principles and financial reporting.

• Proficiency in Microsoft Office Suite and accounting software.

• Strong organizational, communication, and problem-solving skills.

• Ability to manage multiple priorities and meet deadlines.

• High level of discretion and professionalism in handling confidential information.
   

What We Offer:
 

• Competitive salary and benefits package.

• A collaborative and supportive team environment.

• Opportunities for professional development and career advancement.